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Procurement Procedures for Telecom Equipment for Domestic Services
Structure of Procurement Procedure
This procedure basically consists of the Request for Proposal (RFP) Process, Supplier's Proposal Process and Follow-on Purchase Process.
| Request for Proposal (RFP) Process | NTT EAST procures the product by requesting proposals from suppliers. |
|---|---|
| Supplier's Proposal Process | We procure the product based on proposals by suppliers. |
| Follow-on Purchase Process | We purchase additional units of products already purchased from suppliers who have qualified through the RFP Process or the Supplier's Proposal Process. |
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- We may limit the number of suppliers as well as the number of Qualified Suppliers permitted to participate in our procurement process. This limitation is allowed only from the viewpoint of efficient operation of our procurement system.
- Suppliers requesting to participate in procurement opportunities will be permitted to submit proposals and will be considered, provided there is sufficient time to complete the procurement process for a particular procurement opportunity.
- We may change the procedures to improve them. In the case of slight changes, we will, with as much advance notice as possible, issue an announcement and post such changes on our Internet homepage before we make amendments or modifications to the procurement procedures. With respect to more significant changes, we will issue an announcement and post these proposed changes on our Internet homepage, then enact these changes 30 days after the announcement.
Request for Proposal (RFP) Process
NTT EAST procures the product by requesting proposals from suppliers.
Request for Proposal
When NTT EAST applies this process, we will post basic information for RFP (outline of the product, the addresses and deadline for submitting an application, information necessary for obtaining Procurement Documentation, and contact points from which further information may be requested) on the following Internet homepage:
This information will be available for at least 30 days prior to the day before the application deadline. In the case of certain standard off-the-shelf type of products, this period may be shortened.
Procurement Documentation
As part of the RFP Process, we will produce Procurement Documentation containing detailed information necessary for submitting an application. It will be available at the contact points specified in the RFP from the date of issuance of the RFP to the closing date for receipt of applications.
- The Procurement Documentation will contain information necessary to permit suppliers to submit applications, such as the followings:
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- the addresses where applications should be submitted;
- the contact points where inquiries are received;
- the closing date for receipt of applications;
- any economic and technical requirements, financial guarantees and information required from suppliers;
- quantity of the product to be supplied;
- a description of the product required or a description of its relevant requirements;
- the proposed delivery date;
- the proposed number of suppliers to be selected;
- the criteria for the selection;
- the terms of payment;
- and any other terms and conditions.
Reception of Proposals
Suppliers wishing to participate in this procurement process may submit their proposals to the contact points specified in the RFP.
Selection / Contract
NTT EAST will evaluate the applications in accordance with the selection criteria set forth in the Procurement Documentation, select the supplier(s) which are determined to be the most advantageous, then enter into contract negotiations with the selected supplier(s).
- (1)When we make a final decision regarding procurement, we will consider functional and performance factors, price and other factors specified in the Procurement Documentation.
The price-cost evaluation may be based on the total life cycle cost of procurement. - (2)Testing of proposed products or prototypes may be required as part of the selection process.
If we conduct technical evaluations and system performance evaluations, they will be conducted under the same conditions for all suppliers in the selection.
Supplier's Proposal Process
NTT EAST procure the product based on proposals by suppliers.
Introduction of Products
Product introductions from suppliers wishing to participate in NTT EAST's procurement process are welcome.
Technical Discussions
If necessary, technical information regarding our functional requirements are provided. Technical meetings may be held when appropriate.
Reception of Proposals
We will provide suppliers with information (including selection criteria) which is necessary for their proposals.
Selection / Contract
NTT EAST will evaluate applications and make a selection in accordance with criteria set forth in the provided information. If we have not yet procured the proposed product or its equivalent, we will award a contract to the selected supplier.
- (1)Testing of proposed products or prototypes may be required as part of the selection.
- (2)NTT EAST will disclose the award of the contract in an appropriate manner when the selected supplier and we can agree that it will be of mutual benefit.
Follow-on Purchase Process
Additional Purchases
NTT EAST purchases the product or additional units of the product from Qualified Suppliers through the RFP Process or the Supplier's Proposal Process. In this case, NTT EAST may limit the number of suppliers to be awarded the contracts to an appropriate number for the quantity of the product to be supplied.
Qualified Suppliers
The supplier(s) successfully selected through the RFP Process or the Supplier's Proposal Process will be considered as Qualified Supplier(s).
- Procurement of products using Holding Company's R&D Results
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- NTT EAST may apply the Follow-on Purchase Process to its purchase of products using the Holding Company's R&D results. In such a case, the supplier(s) qualified by the Holding Company may be considered as Qualified Supplier(s) for NTT EAST as well.
- When such products are commonly used by NTT EAST and NTT WEST, the Holding Company may procure them jointly with NTT EAST and NTT WEST.
Purchase Procedure Based on Selection by Customer
Customer's Selection
Supplier(s) are selected by a customer.
Contract
NTT EAST awards contracts with supplier(s) selected by the customer.
